The medical operational plan includes the mission statement, policies and procedure information, and full details of the event including maps and site plans. It outlines event risk demographics such as attendee numbers and specific event risks, with formal risk scoring using nationally recognised systems such as the Event Industry Forum (Purple Guide), Green Guide and relevant athletic associations. It defines staffing levels including numbers and skill mix, along with resources such as medical areas, ambulances, response cars and cycle response units. The plan also details major incident procedures, how initial management is handled and how liaison with the NHS is coordinated, how operational decisions are made jointly with NHS services on site, and provides key contact numbers and radio call signs for effective communication.
Event Medical Risk Assessment
What is an Event Medical Risk Assessment?
All of our event cover requests are risk assessed by a registered healthcare professional and cover and resources quoted for accordingly. We will assess multiple factors ranging from attendee numbers to previous casualty data or from nearest emergency departments to audience age demographics.
Event specific medical risk assessments give clients the piece of mind knowing that industry experts who are also registered healthcare professionals have proposed cover that is not only safe but in line with expectations of local NHS planning departments, local authorities and in line with national guidelines.
Our operational team have close links with NHS planning departments and on booking, we will discuss major or high risk events with specialists from these departments to ensure all involved parties are not only aware of the resources being deployed but are happy with the proposed level of cover.
Medical Operational Plan (MOP)
What is a Medical Operational Plan?
Our medical operational plans are documents containing all relevant information we have collated and are of use not only to our medical team but also to clients, health and safety representatives, NHS hospitals, NHS Ambulsnce Service, Police and security services.
This is written by a senior member of the operations team after consultation with all parties. The author is also always a registered nurse or paramedic.
What It Contains
What is contained in the Medical Operational Plan?
Sectors We Cover
Medical Cover for Every Event
Festivals & Music Events
Trusted cover for major festivals and concerts, with experienced and qualified teams supported by treatment centres and emergency vehicles if required.
TV & Film Productions
Medical staff for studios, film sets, and live broadcasts, trusted by leading production companies.
Sporting Events
Covering marathons, rugby, football, and large-scale tournaments with on-site teams and ambulances.
Charity Events
Agile medics ideal for large crowds and high-footfall events, ensuring quick access to patients.
Corporate Events
From conferences to brand activations, our medical teams ensure staff and guest safety.
Local Authorities
Partnering with councils across the UK to cover seasonal events, parades, and public gatherings.
Success Story
Corporate HQ – Workplace Risk Assessment
First Aid Cover carried out a comprehensive workplace risk assessment for a UK corporate headquarters with over 1,000 employees on site daily. The assessment ensured full compliance with health and safety regulations and delivered a safer working environment for staff and visitors.
The Challenge
The company needed to demonstrate compliance with workplace health and safety law following a routine inspection by local authorities. Concerns had been raised about evacuation procedures, first aid provision, and overall medical readiness in the event of an emergency.
Our Approach
We conducted a full site survey, reviewing evacuation routes, first aid resources, and staff safety training. NHS trained professionals identified risks, documented hazards, and recommended improvements. We produced a detailed report including staffing levels, equipment requirements, and action steps for the facilities team.
Results
- Full compliance achieved with UK workplace health and safety legislation
- Evacuation plans updated and signed off by local fire and safety authorities
- Additional first aid equipment installed across the building
- 100% of safety staff retrained following recommendations
- Local authority confirmed compliance, avoiding potential fines
Frequently Asked Questions
Common Workplace Risk Assessment Questions
Answers to the most frequent questions about our workplace and event risk assessments, compliance, and safety planning.
Risk assessments are a legal requirement in the UK under health and safety law. They help employers and event organisers identify hazards, reduce risks, and protect staff, visitors, and attendees. Beyond compliance, they also prevent accidents, reduce liability, and create a safer working culture.
All assessments are conducted by NHS trained professionals with frontline medical experience. This means our recommendations are practical, compliant, and rooted in real-world expertise. Each assessor is fully insured and trained to identify both medical and general safety risks.
Our assessments cover hazard identification, medical and emergency planning, compliance documentation, and tailored recommendations. We also review evacuation routes, equipment provision, and staff training needs to ensure your workplace or event is fully prepared.
We recommend a full workplace or event risk assessment at least once a year, or whenever there are significant changes such as new layouts, increased capacity, or updated regulations. Regular reviews keep your compliance up to date and ensure your safety planning evolves with your environment.
Yes. Our reports provide documented evidence for local councils, licensing authorities, and insurers. By demonstrating that you’ve identified and addressed risks, you protect your organisation from delays, fines, or penalties during inspections or licensing reviews.
Contact Us
Request a Free Quote Today
Tell us about your event and we’ll create a tailored medical cover plan with a fast, professional response within 24 hours.